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YAMAZONI Privacy and Cookie Policy

This version is in effect since 1 Jan 2021.

YAMAZONI cares about your privacy and is committed to processing your personal information in accordance with Belgian law, the present Privacy and Cookie Policy (hereafter the “Policy/Privacy Policy”), and the highest standards of fair information practices.

Please read this Privacy Policy carefully, it describes how YAMAZONI collects your personal data through her Website https://www.yamazoni.com/ (hereafter the “Website”), as well as all related websites including our subdomains, applications, our platform consisting of a talent management solution that facilitates coaching to manage and improve employee engagement, knowledge and performance (the “Platform”) and other services provided by us (collectively, together with the Website, our “Services”), and in connection with our customer, vendor, and partner relationships. This document describes how YAMAZONI uses this data, as well as the manner in which you can assert control over YAMAZONI doing as such. By using the Website, you accept the Privacy Policy. If you do not accept this Privacy Policy, you are no longer allowed to use the YAMAZONI Website, Platform and/or Services.

YAMAZONI can update this Privacy Policy from time to time, by posting a revised version on our Website. Therefore, we recommend you to regularly consult this Policy, to make sure that you are aware of any changes.

Article 1 – General

1.1 YAMAZONI, a sole proprietorship under Belgian law with registered offices at Molenhoekstraat 6, 9820 Bottelare, registered with the Crossroads Bank for Enterprises under company number BE0587945209, takes responsibility for the processing of your personal data as a “data controller”.

1.2 YAMAZONI’s policy for the protection of your personal data is strictly compliant with the laws applicable in Belgium and the European Union:

  • the Belgian Privacy Law of 8 December 1992 on privacy protection in relation to the processing of personal data and the Belgian Law of 7 October 2012 laying down rules on electronic communications and/or
  • the EU Regulation of 2016 concerning the protection of individuals with regards to the processing of personal data, regarding the free movement of such data and repealing Directive 95/46/EC.

1.3 Visiting the Website implies your express approval (via handing us your personal information, or via opt-in) of this Privacy Policy, meaning that you consent to how YAMAZONI collects, uses and processes your personal information.

1.4 If you have questions about this Privacy Policy, or the manner in which YAMAZONI collects, uses or processes your personal information, please contact us by sending an email to info@yamazoni.com or by registered letter to YAMAZONI, Molenhoekstraat 6, 9820 Bottelare.

Article 2 – Personal Data YAMAZONI Collects

2.1 YAMAZONI does not collect sensitive information (e.g., data relating to race or ethnic origin, religious beliefs, criminal record, physical or mental health, or sexual orientation) from Website visitors.

2.2 Our Website collects only personally identifiable information that you specifically and voluntarily provide. Such information may consist of:

  • Category 1: Your IP-address
  • Category 2: Your name, (professional) email address, your (professional) contact details such as: telephone number, address, country, and profile.
  • Category 3: Social media information such as your social media username(s), etc.
  • Category 4: Information about your use of the Website, such as the sections of the Website you visited, the date and time you have accessed the Website, and the materials posted to or downloaded from the Website.
  • Category 5: Data obtained by placing cookies (see Art. 7 of this Policy)

2.3 YAMAZONI can obtain personal data by placing cookies, during your use of our Website, by filling out questionnaires (e.g., when you give us feedback), subscribing to the newsletter (via the Website or other means), by filling out a contact form, via social media (e.g., when you like or contact us via Facebook)

2.4 You are not obliged to provide us with your personal data; however you must understand that the delivery of several YAMAZONI Services is only possible if you provide us with certain personal data.

Article 3 – To which ends will my personal data be used?

3.1 General Purpose. YAMAZONI collects and processes your personal information for one overarching goal, i.e., to offer you a safe, comfortable, and personalized experience each time you visit the Website.

The information we collect about you is primarily processed to help us ensure the proper technical functioning of our Website, if not for other system administration purposes, and to improve the quality and content of our Website – all based on the “legitimate interest” of YAMAZONI to maintain and enhance her service.

That said, your personal data will only be processed for the following (internal) purposes:

  • To provide YAMAZONI services such as support via the Website or via Social Media channels –, or to enable YAMAZONI to execute an agreement that you initiated (category 1, 2, 3, 4)
  • To reach out to potential new YAMAZONI Team Members.
  • To inform you about other services that YAMAZONI provides via targeted advertising, promotional offers or updates (category 2, 3, 4)
  • To capture your opinion and for statistical purposes to maintain and enhance her service (category 1, 2, 3, 4)

3.2 Direct marketing. Your personal data will only be used for direct marketing purposes given that you have agreed to our privacy policy. Also, upon such consent, YAMAZONI can transfer your personal data to her partners for marketing purposes. To that end, YAMAZONI will create anonymous statistics regarding user demographics and the use of our Website and provide those statistical reports to third parties. Yet, none of the information in those statistics is connected to the personal data of individual users. At all times, you are free to change your mind at any time, and we don’t expect you to give any motivation thereto. You can do this by clicking the unsubscribe button below every promotional e-mail or any form of direct marketing.

3.3. Transfer to third parties. YAMAZONI will only disclose your personal data to third parties if it is necessary to provide or optimize our services. To that end, YAMAZONI will appeal to third parties to:

  • send you newsletters
  • capture your opinion on our products and services
  • be easily addressed – e.g. social media channels
  • optimize your experience on our Website
  • reach out and cater to potential new YAMAZONI Team Members – e.g. providing information about job offerings and facilitate the engagement between YAMAZONI and these potential new YAMAZONI Team Members

These third parties will be obliged to only use your personal data if they can guarantee conformance with terms that are alike to those as set out in this Policy. Consequently, YAMAZONI won’t sell, hire out or pass on your personal data to third parties, except in the situations provided for in this policy or unless you explicitly and preliminary consent.

It is however possible that YAMAZONI will disclose your personal data: if YAMAZONI is obliged to do so, following a court order or to comply with imperative laws and/or regulations, or to safeguard and defend our rights, or in case of whole or partial reorganization or cession of YAMAZONI’s activities, whereby YAMAZONI reorganizes, transfers, ceases her business activity or in case YAMAZONI goes bankrupt, your personal data may be transferred to new entities or third parties.

YAMAZONI will, if reasonably possible, try to inform you in advance of such transfers, unless revealing this information is subject to legal constraints. Additionally, you must be aware that informing you beforehand is not always possible technically, nor commercially.

Article 4 – How long will we hold your data?

YAMAZONI only processes your personal information for as long as necessary. This means that we do keep a record of your data for as long as this is required or justified by the law or by another legal obligation, or for the period for which this would be necessary for the aforementioned purposes.

  • Category 1: Your IP-address will be stored for the duration of your visit to our Website.
  • Category 2: Your name, email address, telephone number, country and profile will be stored for the duration of your relationship with YAMAZONI and the subsequent 5 years thereafter.
  • Category 3: Social media information such as your social media username(s), etc will be stored for the duration of your relationship with YAMAZONI and the subsequent 5 years thereafter.
  • Category 4: Information about your use of the Website will be stored for further statistical research, without being linked to your identity. Thus, the personal data will be anonymized, so it becomes impossible to identify you based on this data.
  • Category 5: Data obtained by placing cookies (see art. 7 of this Policy) The deletion is comparable to deleting files on your computer using the ‘trash bin’, allowing us to recover the data to a certain extent for some time.

Article 5 – Your rights as a data subject

5.1. Right of access and right to obtain a copy. You have the right to obtain access to your personal data at any moment and be informed about the purpose of its processing by YAMAZONI.

5.2. Right to rectification, erasure or restriction. You have the choice to share your personal data with YAMAZONI. You also have the right to request YAMAZONI to rectify or have your personal data erased. You can also request the processing of your personal data to be restricted. You acknowledge that when you refuse to share data or when you demand us to erase your personal information data, this will prevent us from providing you with several YAMAZONI services.

5.3. Right to object: you have the right to object to the processing of your personal data when you have serious and legitimate reasons to do so. You also have the right to object to the use of your personal data for purposes of direct marketing. In such cases, specific reasoning will not be requested.

5.4. Right to data portability: you have the right to obtain your personal data, which is processed by YAMAZONI in a structured, commonly used, and machine-readable format and/or to transfer this data to another data controller.

5.5. Right to withdraw consent: when the processing is based on prior consent you have the right to withdraw this consent.

5.6. Automated decisions and profiling: processing your personal data does not include profiling, nor shall you be subjected to automated decisions.

5.7. Exercising your rights: You can exercise the above-mentioned rights by sending an e-mail – enclosing a copy of your identity card – to info@yamazoni.com.

5.8. Right to file a complaint: if you have any complaints about the way YAMAZONI collects, uses and/or processes your personal data, you have the right to file a complaint with the Belgian Privacy commission: Commission for the Protection of Personal Life, Drukpersstraat 35, 1000 Brussels, +32 2 274 4800, Fax +32 2 274 4835, e-mail: contact@apd-gba.be. This does not affect a procedure before the civil court.

Article 6 – Safety and Confidentiality

6.1 YAMAZONI undertakes all reasonable efforts to prevent unauthorized access to your personal information and loss, abuse, or alteration of your personal data, by using physical, administrative, and technological measures to protect the information maintained.

6.2 Unfortunately, no one – including YAMAZONI – can guarantee 100% security when it comes to transmission or forwarding over the internet or any method of electronic storage. In case of particular security concerns about certain personal information, it is up to you to decide not to transmit that information over the Internet.

6.3 Nevertheless, you are responsible for providing personal data to YAMAZONI and can exercise a degree of control thereto. If certain information is incomplete or seemingly incorrect, YAMAZONI reserves the right to, temporarily or permanently, postpone certain actions or other services.

6.4 Please note that YAMAZONI assumes no responsibility regarding the privacy policy of the websites or digital platforms that are hyperlinked with the Website. Moreover, YAMAZONI shall not be liable for direct or indirect damages caused by a third party’s wrongful or improper use of personal data.

Article 7 – Cookies

7.1 What is a cookie? A “cookie” is a small text file sent from the YAMAZONI server and stored on your computer’s hard drive. This way, we can remember your preferences when visiting our Website. The information stored through these cookies can only be read by YAMAZONI and only for the duration of your visit to the Website.

7.2 Why do we use cookies? Our website primarily uses Cookies and similar technologies to enhance the surfing experience on our Website. All data YAMAZONI retrieves from their cookies is only used to distinguish your preferences from those of the other users of our Website. This allows us to offer you a better experience when you visit our Website and to optimize our Website in the meantime. As a result of recent amendments of the law, all websites focusing on certain parts of the European Union are obligated to ask for your permission in order to use or save cookies and similar technologies on your computer or mobile devices. This policy clearly and completely informs you about the cookies we use and their purpose. Once a new cookie policy will be implemented, your consent regarding the use of the cookies will be requested again.

7.3 Kinds of cookies. Cookies can be subdivided based on their offspring, function and durability. Our Website only uses the following cookies:

  • Strictly necessary cookies. As the name suggests these cookies are strictly necessary to enable you to move around the Website or to provide certain features that you have requested.
  • Functionality cookies. These cookies enhance the functionality of the Website by storing the Visitor’s preferences.
  • Tracking cookies. These cookies will outlast user sessions. If a persistent cookie has its max-age set to 1 year, then, within that year, the initial value set in that cookie will be sent back to the server every time you visit the server. This is used to record a vital piece of information such as how a Visitor initially came to this Website. For this reason, they are also called tracking cookies. For example, once you have selected your preferred language, our Website will record this preference in a persistent cookie set on your browser. When you revisit the Website, it will use that persistent cookie to ensure that the content is delivered in your preferred language.
  • Performance cookies. These cookies help to improve the performance of the Website, providing a better user experience. YAMAZONI uses Google Analytics, a popular web analytics service provided by Google, Inc. Google Analytics uses cookies to help YAMAZONI to analyze how visitors use the Website. It registers the number of visitors and tells things about their behavior overall – such as the typical length of a visit on the Website or the average number of pages a Visitor views.
  • Third party cookies. For cookies set by third parties (Google Analytics, Linkedin, Facebook) we kindly refer you to the statements set forth by these parties on their respective websites. Beware, we do not have any influence on the content of these statements nor the content of the cookies of these third parties:

7.4. Your permission. When you first visit our Website, you express your implicit approval to accept our different kinds of cookies. You can block Cookies by activating your browser settings which allows you to refuse the cookies. The rejection of these cookies may not allow you to use some functionalities on the Website. More information on cookies can also be found via the following link: http://www.allaboutcookies.org/. More information on online behavioral advertising and online privacy can be found via the following link: http://www.youronlinechoices.eu/

Article 8 – Applicable Law and Jurisdiction

This Privacy and Cookie Policy is managed, interpreted and executed in accordance with Belgian law, which exclusively applies to every potential dispute. The competent courts of the registered office of YAMAZONI shall have exclusive jurisdiction concerning any disagreement arising from the interpretation or execution of the present Privacy Policy.